CANCELLATION POLICY

Cancellations must be made in writing and will be accepted up until 5:00PM (Eastern), Friday, March 20, 2026. Cancellations made by this date will be refunded, minus a $100.00 Administration Fee per registrant. No refunds will be made after 5:00PM (Eastern) on March 20, 2026, and there will be no refunds for No-Shows. Annual Meeting registration cancellation refund deadlines remain in effect regardless of any situations that may arise during the attendees’ travel.

CE ONLY

This option offers access to the Sessions and Exhibit Hall ONLY. Food and beverage at all times except for the Exhibit Hall Welcome Reception on Wednesday from 4:30pm to 7:00pm, is not included, as are any ticketed events. Please respect this restriction to your registration choice.

EARLY BIRD REGISTRATION TIMELINE

Early Bird Registration Closes January 7th at 11:59 PM EST. 

EARLY CHECK IN/LATE CHECK OUT

Accommodating guests with early check in or late check out is subject to hotel availability. Please note that the hotel property has its own polices for review and guests are subject to a fee for the requests. Galt House Hotel FAQs | Breakfast, Parking, and More Info. Accumulated fees for this request and accommodation are not covered or reimbursed by OVDRA and subject to change based on the property needs and availability. Please contact The Galt House directly for more information.

EXTRA TICKETS

Extra ticketed items are non-refundable. Meals can be donated to a student or resident. 

LARGE OFFICE DISCOUNTS

To qualify for the Office & Large Office Discount:

• Every registrant must be an OVDRA member in good standing through 2026.

• One registrant must pay the full standard registration rate.
  (This registrant cannot be using a complimentary registration.)

• All additional registrants from the same office receive the discounted rate.

• Students and Residents do NOT count toward the office total.

• Complimentary registrations cannot be used as the “first/full” paid registration.

• Each attendee must register using their own unique email address.

• Registrations are done together. Once the first registrant is added, please select ‘add another’, this will prompt a new screen and a new email address

• Registrations not processed together cannot be verified for office discounts, and no reimbursement for a missed discount can be given

   Call the office or reach out before completing a large office registration if you have any questions.

MEETING REGISTRATION INDEPENDENT OF HOTEL REGISTRATION

Registration for the 2026 Annual Meeting DOES NOT include or guarantee hotel accommodations. All hotel accommodations should be booked separately. See “Travel & Hotel” button above.

STUDENTS AND RESIDENTS

Student/resident pre-meeting registration will be available starting January 7, 2026.

PLEASE NOTE: The most current information available is listed here and will be updated as new information becomes available. All information is subject to change without prior notice or announcement.

Updated 11/22/2025